December 2022 email: hr@ung.edu phone: 706.864.1440 dah: downtown office building gvl: administration building ocn: oconee testing center, suite 207
In this issue 03 Sesquicentennial 04 Stress Free Zone 05 KEPRO 06 Holiday Closure 08 End of year Payroll 09 Diversity & Inclusion 10 Department Spotlight 12 HR Foodie Finds 14 Retirement 101 16 OneUSG ePerformance 17 New Employee Welcome
UNG is celebrating its sesquicentennial this academic year, and many university events will highlight aspects of our history. Check out all events here Dec. 15-16: Corps of Cadets Fall 2022 Commissioning Dec. 15-16: Helpful Harvest Dec. 17: Fall Commencement Dec. 17: Nurses Pinning Ceremony Dec. 17: UNG White Christmas
WEBSITE: My Life Expert Code: USGCares CALL TOLL-FREE: 1-844-243-4440 TTY: 1-877-334-0489 Scan this QR code on your mobile device or visit the website below to access online tools
December Holiday Closures Monthly (Exempt) Employees If you accumulated flex time hours during the months of October, November, and December, you can use those hours toward the required vacation time during the winter break. Monthly employees should use the flex time calendar to track any extra hours worked and those should be turned in to their supervisor. If the exempt employee does not work enough additional hours to cover the three days (12/21/22-12/23/22), they should request vacation time in OneUSG. It is the responsibility of the supervisor to ensure that their monthly employees either accumulate the required additional 23 flex hours or request vacation time off. Winter Break December 21January 2
Bi-Weekly (Non-Exempt) Employees Employees may use already accumulated comp time or they may work extra hours during October, November, and December with permission of their supervisor to apply that time toward the winter break. If the non-exempt employee does not have enough comp time to cover the three days (12/21/22-12/23/22), they should request vacation time in OneUSG. The system will pull from comp time first if it is available rather than charge against vacation time.
AN IMPORTANT MESSAGE FROM THE PAYROLL DEPARTMENT There are three biweekly pay periods in December. The first was processed 11/28/2022 and the pay date is 12/02/2022. Employee approval: 12/09 before end of business day Manager approval: 12/12 before 9AM Employee approval: 12/15 before end of business day Manager approval: 12/16 before 9AM Employee and Supervisor leave (absence) approval due: 12/16 December Payroll Timesheet Due Dates 2nd Biweekly: 3rd Biweekly: Monthly: PayDate: December 16 December 30 December 30 All absence requests through the end of the year are to be approved by December 16
Diversity & Inclusion College of Arts & Letters Development of a Coordinator for Diversity Equity & Inclusion Formation of a Diversity Equity and Inclusion Committee with a representative from each department Development of Recruitment and Selection Practices for all departments to diversify applicant pools, increase sustainable and equitable search practices that are applicant centered Implementation of the Recruitment and Selection Practices Guidelines starting in Fall 2022 by working with search committee chairs to provide inclusive options for interviews Identification of much needed mentoring allocations for networking opportunities across the college Hosting 13 departments, CAL is the largest and most diverse college at UNG and has been hard at work developing measures to increase inclusivity and equity at the faculty/staff level to better serve our students. For this academic year, we have focused our attention on developing a formalized mentoring program. We are gathering feedback from all CAL faculty and finalizing our process. CAL Diversity Accomplishments Overview Spring 2023 by: Bryan Dawson
UNG Department Spotlight Office of Alumni Relations & Annual Giving Alumni Office staff enjoying the Scholarship Gala Left to right, Wes Thomas, Alberto Perez, Wendi Huguley, Jamie Toburen, Mary Owens and Jared Patterson. The mission of the Office of Alumni Relations and Annual Giving is alumni engagement through programming that targets their time, talent and treasure. We work to create meaningful experiences that remind alumni of the value of their degree and the impact their time at UNG had on their lives which we hope will encourage alumni to engage with their alma mater. We are challenged daily to remember that a recent graduate has very little in common with someone who graduated in the 1950’s, but our charge remains the same for both groups. Events like Photos with Santa Claus at the Alumni House tend to appeal to a wider audience. It also allows us to build those critical relationships with faculty and staff necessary to achieve our mission. So many alumni have fond memories of the impact a particular faculty or staff member had on their experience at North Georgia. It’s our job to remind everyone the role they play in changing lives. We have a terrific team! ~Wendi Huguley-Routhier
Photos with Santa CALLING ALL UNG ALUMNI, STUDENTS, FACULTY AND STAFF! SANTA IS COMING TO UNG! Wednesday, December 7th from 1:30 – 5:30 PM Alumni Center Patio (inside if inclement weather) Professional Santa is UNG Alumni Doug Boggs ‘81 Complimentary Hot Cocoa & Holiday Refreshments A photographer will be on hand for free photos, or you can take your own photos. Photos will be posted on the Alumni Association’s Flickr page for download or to order prints. Weather permitting, photos will be taken on the Alumni House Patio beside the outdoor fireplace. The Alumni House (former President’s Home) is located at 70 Alumni Drive, beside the Convocation Center. Please enter from the patio side of the building. Parking will be available in the Convocation Center lot. Students, faculty, & staff are invited to bring your children or grandchildren for photos.
HR Foodie Finds ~Natalie Askey INGREDIENTS 2-3 pound beef tenderloin salt and pepper 2 Tablespoons olive oil Mushroom Duxelles 1 pound mushrooms (I use Bella) 1/4 cup onion chopped 3 cloves garlic 6-8 slices prosciutto 3 Tablespoons yellow mustard 1 sheet puff pastry (thawed if using frozen) 2 eggs beaten Try this decadent and tender beef dish for your family during the holidays. You won't be sorry you did!
Roll out some plastic wrap and lay the prosciutto so they are even and overlap. Spread the mushroom mixture on top leaving an inch border from the sides. Rub the mustard on the tenderloin and then roll the tenderloin up in the prosciutto and mushroom mixture folding up the sides around the tenderloin as you roll. Wrap the plastic tightly around the beef and refrigerate for 30 minutes. Preheat oven to 400 degrees. Roll the puff pastry sheet out on a lightly floured surface. Place the tenderloin in the center. Brush the egg mixture around the tenderloin on the sheet and roll the tenderloin tightly inside the pastry. Brush the remaining egg mixture on the outside of the pastry and cut slits in the top. Sear the Tenderloin Generously salt and pepper your tenderloin. In a large skillet over medium high heat add the olive oil. Sear the tenderloin on each side for about 2-3 minutes until it gets a golden brown crust. Remove from the heat and set aside. Prepare the Mushroom Duxelles In a food processor, add the mushrooms, garlic, and onion. Pulse in the food processor until it becomes puree. Heat your skillet to medium-high and add the mixture. Sauté the mushrooms until they are moist. Remove from heat and let cool. Wrap the Tenderloin 1. 2. Bake the Wellington Bake until the pastry is golden and the beef registers to 120 degrees for medium rare. About 45 minutes. Remove from the oven and let rest for 10 minutes before slicing. Email us to share your recipes This recipe may contain food allergens. Please consult a treating physician before beginning any diet or exercise regimen.
Retirement 101 Do I meet the 10+ years of service with the University System of Georgia? When considering retirement, you should consider several criteria: 1. Years of service means you must have been a full-time benefited employee for ten consecutive years or more with no break in service (30 days or longer). 2. Am I at least 60 years of age? (unless you meet 25 or 30 years of service) 3. Do I meet the vesting period for my retirement plan? ORP plan members are immediately vested. TRS has a 10-year vesting period, and one must have contributed actively to the enrolled plan for each month to count. An employee must qualify for all criteria above to retire with USG benefits. How to begin
Requirements to Retire Are at least 60 years old and a benefits-eligible employee of USG for the last ten years. Have at least 25 years of benefited service; the last five continuous years at USG. An early pension benefit penalty will apply if you elect to participate in TRS or ERS and you retire between 25 and 30 years of benefited service, before turning age 60. Have at least 30 years of benefited service (the last five years at USG) established with a State of Georgia sponsored retirement plan. Are totally and permanently disabled and have ten years of continuous service to USG in a regular, benefited position. 1. 2. 3. 4. In addition to your retirement benefits through the Teachers Retirement System of Georgia (TRS), Optional Retirement Plan (ORP), or Employee Retirement System (ERS), USG also provides healthcare, dental, vision, and life insurance benefits in retirement, if you meet one of the USG Retirement Requirements. Additionally, you must be enrolled in these plans immediately before you retire. Suppose you are not currently enrolled in these plans. In that case, you should enroll during Open Enrollment in the year before your retirement to be eligible to continue USG retiree benefits into retirement. Email Kathy Martin or Sabrina Wall with retirement questions USG
The Office of Human Resources is pleased to share that the new OneUSG ePerformance module will Go Live on January 3, 2023! Managers will have a window from January 3, 2023, through March 31, 2023 to complete FY22 Staff performance evaluations. We invite you to view our ePerformance trailer for HR Presents: Annual Performance Evaluations. Reach out to HR for questions regarding training and resources to support the launch of the new Performance Management system. Training and Open Lab information can be found here. This is part of our ongoing effort to support staff development. HR strongly encourages managers and employees to utilize the performance management period to engage in career management and planning conversations. OneUSG ePerformance Review ePerformance Employee's Guide, UNG Institutional Values, and your prior year FY2022 goals. How Employees Should Prepare Review manager resources: ePerformance Manager’s Guide USG ePerformance Evaluation Factors UNG HR Performance Management webpage Review employee’s prior year FY2022 goals. Review OneUSG Organizational Chart to ensure all current direct reports How Managers Should Prepare are listed and correct. See Job Aid here (USG Knowledge Base – SSO required). Email HR with questions Coming January 2023
Patrick Galula Professional & Continuing Ed. Administrative Asst. II Christine Hogan Associate Director of Student Counseling-Cumming James Thomason Manager, Network & Telecom Engineering & Operations
If you need this form in an additional format, please reach out to Michael McLeod
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