HRNewsletter email |hr@ung.edu phone |706.864.1440 dah | downtown office building gvl |administration building February 2022 1
03 USG WELL-BEING LIVE EVENTS 04 AMERICAN HEART MONTH 05 STAFF AWARDS 06 VACATION LEAVE 07 LEAVING UNG? 09 UNG JOINS THE SOLAR POWER COMMUNITY 11 PERCIPIO HIGHLIGHT 12 NEW EMPLOYEE WELCOME IN THIS ISSUE 2
USG Well-being will continue hosting live events in 2022. Look for an email each week to see what events are coming up. Attendee links will also be available on the USG Well-being Events Page. 1ST 9TH 14TH Identifying Signs of Addiction 12:30 PM Building Resiliency 12 PM Live Events 7TH 15TH Cultivating Mindfulness 11:30 AM Coping with Change 11 AM 8TH Estate Planning Basics 12 PM The Power of Saving 3 PM 3
FEBRUARY IS AMERICAN USG WELL-BEING CAN HELP! Watch your weight. Quit smoking and stay away from secondhand smoke. Control your cholesterol and blood pressure. If you drink alcohol, drink only in moderation. Get active and eat healthy. You can make healthy changes to lower your risk of developing heart disease. Controlling and preventing risk factors is also important for people who already have heart disease. To lower your risk: Heart disease is the leading cause of death for both men and women. UNG is proudly participating in American Heart Month to prevent heart disease and increase awareness of its effects. HEART MONTH Eligible employees can get well-being coaching at no cost! You will have access to: Dietitians Behavioral Health Specialists Pharmacists You will learn healthy habits such as: Quit Smoking Eat Healthier Reduce Stress Exercise and Maintain a healthy weight GET STARTED NOW! 4
Accepting Nominations! Nominate that staff person who goes above and beyond, who has impacted your month, and made your experience at UNG better!! Nominations will be accepted until the close of business on the last day of February. You can find the nomination form here. Please remember that these awards are for staff members, not administration or faculty members. It is time to nominate a staff employee for their outstanding work at UNG! Please direct any questions to Joslyn.Hilliard@ung.edu Staff Awards 5
VACATION LEAVE All unused accrued vacation/annual leave, not to exceed 45 days (360 hours), shall be paid to an employee upon his/her termination from employment. WHO IS ELIGIBLE? If you are a: Regular, full-time, or part-time benefits-eligible employee you can accrue vacation hours. Note that regular (9 month) faculty do not accrue vacation time. HOW MUCH CAN I CARRY OVER TO THE NEXT YEAR? Unused vacation time will roll over each year; however, on December 31 of each calendar year, each employee's leave record shall be adjusted to reflect no more than 45 days (360 hours) of accrued vacation/annual leave. WHAT HAPPENS TO MY UNUSED VACATION HOURS WHEN I LEAVE UNG? Full-Time Staff 0 to 5 years earn 10 hours per month 5 to 10 years earn 12 hours per month 10 + years earn 14 hours per month Part-Time Regular (30-39 hours per week) Accrue vacation hours in an equivalent ratio to their percentage of time employed. Part-Time Regular (less than half-time) Do not earn or accrue vacation time. Temporary Employees (Student assistants, graduate assistants, part-time instructors, less than half time) Do not earn or accrue vacation time. 6
Resignation Letter: Provide your supervisor with a resignation letter and send a copy to Human Resources. Departure Clearance Form: Obtain and complete the Employee Departure Clearance Form (will require signatures from various offices as you return your ID, keys, parking permit, P-card, etc.). Please complete the top portion of the form and enter your signature down at the bottom. You should then forward this form to your supervisor for signature. Exit Interview: If desired, schedule an exit interview with Employee Relations. COBRA: Follow up with Human Resources concerning continuation of benefits under COBRA. Find out more about COBRA here. Once your termination information has been uploaded to the OneUSG Connect benefit portal, you will need to go into the portal and enroll in COBRA if you choose to continue your benefits. Retirement Accounts: Follow up with Human Resources concerning your retirement accounts. Vacation Payout: Contact payroll concerning your vacation payout. Sick Leave: There is no payout for sick leave earned but not taken. However, employees retiring with the Teachers Retirement System (TRS) may use 60 or more days of accumulated sick leave to earn additional service time. Flexible Spending Account/Health Savings Account: Contact Human Resources to find out what happens to your Flexible Spending Accounts and/or Health Savings Account when you leave. 1. 2. 3. 4. 5. 6. 7. 8. Leaving UNG? We hate to see you go but we wish you the best in your future endeavors! Employees - follow these steps to ensure smooth processing of your departure. You will always be in our hearts! 7
Supervisor IS YOUR EMPLOYEE LEAVING UNG? Once both the employee and supervisor’s signatures have been obtained on the Departure Clearance Form, the supervisor should e-mail the form to Monica Arrendale. Monica will then send it out for the rest of the signatures. Supervisors also need to complete a Personnel Action Form or PAF, found here. For assistance with this form, please refer to the PAF Instructions (PDF). VACANT POSITION? Review the full Hiring Process Guide here. 8
UNG JOINS THE SOLAR POWER COMMUNITY With the recently completed facilities expansion on the Gainesville campus, UNG now has an operable solar power installation. UNG Facilities staff were able to recommission an existing solar array previously installed on one of the former Lanier Technical College facilities which was renovated into the Health Sciences building. The array, utilizing a combination of new and existing solar panels, is now sized to produce 64 kilowatts of energy during peak summer daylight periods. The system is expected to pay for itself in under 10 years which is generally less than the payback of new systems. This new system will also aid in understanding the pros and cons of solar power systems. Colleagues in the Lewis F. Rogers Institute of Environmental and Spatial Analysis (IESA) will be using the data gathered through the system for instructional and research activities. The Office of Facilities will be monitoring the long-term maintenance requirements and cost savings with a view toward potentially developing new systems in the future. Questions regarding this new system can be directed to Adam Strzemienski (Adam.Strzemienski@ung.egu) or Ken Crowe (Ken.Crowe@ung.edu). 9
TRAINING AND DEVELOPMENT UNG Percipio eLearning Program Path to Accessing the Percipio eLearning Program: Go to the UNG Human Resources website Click on the Training/Staff Development tab Click on Percipio e-Learning Click on Percipio Login Once you reach the Login page enter in your network username and password – this will take you directly to the UNG – Percipio homepage Percipio is UNG’s eLearning program available to faculty and staff and includes a comprehensive catalog of over 3,000 FREE non-credit, online professional development courses, simulations and reference materials that can be accessed anytime through an internet connection. These courses offer a wide variety of training and professional learning and development opportunities which are designed to enhance critical business and computer software skills and thus increasing professional knowledge and value to the University. Percipio also offers over 29,000 books on subjects related to business, desktop applications and IT professional subjects. 10
In this course you' ll learn about the meaning of collaboration, the concept of teaming in collaboration, and best practices for being a good team member and for being a successful collaborator. You' ll examine conflict management styles to determine which one is yours, and the impact on your team. When organizations are recruiting, one of the top skills they look for in a candidate is their ability to collaborate. Defining collaboration is tricky because it means different things across industries, departments and roles. B E COM I NG A SUCC E S S F U L COL L ABORATOR PERCIPIO HIGHLIGHT 11
Hardin Butcher Kevin Chalk Charles Clary Samantha Class Erica Colclough Cynthia Crites Krista De Behnke Amanda Garner Sandra Harris David Henderson Chad Hugie Quintavious Hurst Dong Shin Kim Gerald Lambert Lois Michelle Lane Katie Langrock Nancy Larson Maria Manz Julie Murdock Jennifer Pendergrass Michael Pniewski Amanda Reynolds Faculty Faculty Faculty Counselor - Upward Bound Faculty Faculty Faculty Faculty Faculty Faculty Faculty Faculty Assistant Professor Faculty Faculty Faculty Faculty Faculty Faculty Faculty Faculty Faculty NEW EMPLOYEE WELCOME JANUARY WELCOME TO NIGHTHAWK NATION 12
Alan Whiteman Erik Nicholas Emily Allan Brian Fleek Emilie Hoyle Theonesia Philpot Denise Ray Debbie Straw Leah Sutton Melissa Woodall Ashley Andrews Wesley Pirkle Michael Smith Evelyn Gonzalez-Hernandez Lynn McCarthy Alvita Milner-Fitzgerald Jessica Ehrhart Angie Lopez Faculty Web Designer Custodian Groundskeeper Academic Advisor lI Custodian Communications Specialist Custodian Administrative Assistant IV Academic Advisor I Tutor II - Writing Director, Global Military Programs Director of Advancement Services Financial Aid Counselor Office Assistant II Academic Success Coach Title III Deputy CHRO Custodian NEW EMPLOYEE WELCOME JANUARY WELCOME TO NIGHTHAWK NATION 13
If you need this form in an additional format, please reach out to Michael McLeod - Michael.McLeod@ung.edu 14
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