HRNewsletter email |hr@ung.edu phone |706.864.1440 dah | downtown office building gvl |administration building April 2022 1
03 USG WELL-BEING LIVE EVENTS 04 TAP 06 EMPLOYEE SELF-SERVICE CHANGES 08 COST OF LIVING ADJUSTMENT 12 DIVERSITY AND INCLUSION 14 FOLLOW US ON SOCIAL MEDIA 16 NEW EMPLOYEE WELCOME IN THIS ISSUE 2
USG Well-being will continue hosting live events in 2022. Look for an email each week to see what events are coming up. Attendee links will also be available on the USG Well-being Events Page. 13TH 14TH HSA 101 - From Safety Net to Nest Egg 12 PM Live Events 7TH 19TH Retirement Readiness 12 PM Tapping Down Stress and Into Calm 11 AM 12TH Eat Well, Live Well 1 PM Will There be a Couch? What to Expect from Counseling 3 PM 11TH Know Your Numbers 12 PM 3
TAP (Tuition Assistance Program) SUMMER SEMESTER DEADLINE: Friday April 15th 3:00 PM 4
The TAP deadline is a USG deadline and does not offer a grace period. Links Find updated TAP information including applications, policy, registration dates and TAP Coordinators at each Institution here. Fulltime TAP Application Part-time Nursing TAP Application TAP participants are permitted to take classes on a “space available” basis and register for classes after the normal registration has already begun. You may NOT register for classes until the TAP registration date. If you register for classes prior to the employee TAP registration period, you risk the chance of your classes being dropped and/or losing your TAP waiver. UNG TAP participants may register for UNG classes beginning Monday, May 16, 2022, at 7:30 am and classes begin Monday, May 23. All applications should be submitted to tap@ung.edu. Once your application is processed, you will receive an email with further instructions. TAP Questions? Email tap@ung.edu Do not send multiple copies of your application, as one copy is sufficient. 5
EMPLOYEE SELF SERVICE CHANGES After Release 6.30 was applied, the following changes went into effect when you log in to OneUSG Connect > Employee Self Service. You will notice differences in the placement of the tiles, as well as in the images on the tiles themselves. Please note that the functionality of the tiles is not changing - only the appearance of some of them will be modified. We recommend clearing your browser's cache, cookies, and history before logging back in to OneUSG Connect. In case you missed it If you have questions or concerns, please contact oneusgsupport@usg.edu 6
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Cost-of-Living Adjustment (COLA) Beginning in April, eligible UNG employees will receive a $5,000 Cost-of- Living Adjustment (COLA). The majority of pay adjustments will be completed in April, but there are many unique situations, such as mid- year hires, job changes, and leave statuses, which will require manual pay adjustments into May. 8
The $5,000 salary increase is for all active, full-time, regular, benefits eligible faculty and nonacademic staff of the University System of Georgia Board of Regents. The increase will be prorated based on full time equivalency (FTE). Non benefited employees, including temporary and those working less than 30 hours are not eligible for the increase. Eligible employees paid biweekly will see the increase and one- time supplemental payment in their April 22 paychecks. Eligible employees paid monthly will see the change in their April 29 paychecks. Who is Eligible? When will the payments be issued? Are 10 Month employees eligible? Yes. If a 10 Month exempt employee’s employment begins before or during August 2021, and the employee worked the full contract period, they will be eligible 9
In April, eligible employees will receive a one-time pay supplement of up to $3,750 based on FTE and the number of pay periods an individual was employed by the state between July 1, 2021 and April 1, 2022. The remaining balance, up to $1,250, will be included on the normal payment schedule to finish out the fiscal year. The ongoing increase for FY23 will be applied and appropriately distributed across the pay calendar. 1. 2. 3. For eligible USG employees to receive up to a $5,000 increase — prorated based on FTE — for FY22, a salary adjustment will be awarded prior to June 30, the end of this fiscal year, in the following manner: How will the increase be distributed? Hourly employees will receive the supplemental payment on April 22, 2022. The ongoing $5,000 cost of living salary increase (hourly rate increase of $2.40385/hourly) will be updated in job data effective April 3, 2022. 10
The one-time payment is subject to all applicable FICA taxes, federal income tax, and state income tax. The one-time payment is not subject to TRS or other retirement deductions. The Office of Human Resources will provide more information about the Cost-of-Living Adjustment as it becomes available. If an employee separates prior to the payment date, is the employee still eligible for the one-time AFY22 supplemental payment? No. Employees must be in active HR status during the pay period associated with the payment date to be eligible. Are new hires, internal transfers, and promoted employees eligible for the $5,000 COLA increase? Employees who have been hired, transferred, or promoted into an eligible position and begin work on or after April 1, 2022, will be eligible to receive the $5,000 COLA increase to base salary. In some circumstances, if a salary has been negotiated at a higher level, the institution may evaluate and decide to ensure internal equity. How will the pay supplement be taxed? Payments will be subject to all applicable FICA Taxes, Federal Income Tax, and State Income Tax. Federal and State Income tax will be withheld at the employee’s normal tax rate. Is the pay supplement “retirement eligible”? N , the one-time upplement is NOT eligibl for r tirement benefits. The remaining amount that will be included on the normal payment schedule to finish out the fiscal year is eligible for retirement benefits. 11
DIVERSITY & SHRM provides guidance to employers on current topics in Equal Employment Opportunity Law. Here are two updates from SHRM about potential federal changes that may be enacted in the future. Revisions to EEO-1 Form Requires Certain Procedural Steps People who are nonbinary don' t identify exclusively as male or female. Whi le the EEOC is exploring ways to col lect nonbinary gender data from employers—the first time the agency has signaled such an interest—the agency doesn' t SHRM MANAGEMENT UPDATES ON LGBTQ PROTECTIONS have authorization to require employers to col lect that information in EEO-1 reports. Revisions to the information col lected on the EEO-1 form require a vote of the ful l commission fol lowed by approval of an information col lection request by the Office of Budget and Management . The annual EEO-1 form asks for information from the previous year about the number of employees who worked for the business, sorted by job category, race, ethnicity and gender. The OFCCP also is considering options to let federal contractor employees self-identify as nonbinary. (Bloomberg) and (SHRM Onl ine) INCLUSION FROM THE OFFICE OF 12
Supreme Court Says Federal Anti-Bias Law Protects LGBTQ Workers A federal employment law—Tit le VI I of the Civi l Rights Act of 1964 —shields workers from discrimination based on sexual orientation and gender identity, according to a landmark U.S. Supreme Court rul ing in 2020. The high court found that an employer that fires an individual merely for being gay or transgender violates Tit le VI I . "An individual 's homosexual ity or transgender status is not relevant to employment decisions, " wrote Justice Nei l Gorsuch for the court . "That 's because it is impossible to discriminate against a person for being homosexual or transgender without discriminating against that individual based on sex. " (SHRM OnLine) These updates and more are avai lable here. 13
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TRAINING AND DEVELOPMENT UNG Percipio eLearning Program Path to Accessing the Percipio eLearning Program: Go to the UNG Human Resources website Click on the Training/Staff Development tab Click on Percipio e-Learning Click on Percipio Login Once you reach the Login page enter in your network username and password – this will take you directly to the UNG – Percipio homepage Percipio is UNG’s eLearning program available to faculty and staff and includes a comprehensive catalog of over 3,000 FREE non-credit, online professional development courses, simulations and reference materials that can be accessed anytime through an internet connection. These courses offer a wide variety of training and professional learning and development opportunities which are designed to enhance critical business and computer software skills and thus increasing professional knowledge and value to the University. Percipio also offers over 29,000 books on subjects related to business, desktop applications and IT professional subjects. 15
Bridgett Roberson Vernetta Johnson Elizabeth Kinkaid Jordan Davis Cheryl Reed Sarah Duffy A'prill Spencer Brenda McCain Emily Warlick Lynn Wicker Kathleen Pontalti John Williams Continuing Education Instructor ETS Project Director Library Assistant Faculty Nurse Practitioner/Physician Assistant Education Abroad Advisor Office Assistant III Custodian Chemistry Tutor I Continuing Education Instructor Faculty Instructional Technology Specialist NEW EMPLOYEE WELCOME WELCOME TO NIGHTHAWK NATION 16
If you need this form in an additional format, please reach out to Michael McLeod - Michael.McLeod@ung.edu 17
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