HR Newsletter November 2023

Newsletter November 2023

NEW NIGHTHAWKS U AWAY FROM UNG Employees’ fun activities outside of work Full-time new hires from October 2023 12 CONTENTS PIE FUNDRAISER First Generation student scholarships Silent Auction & food drive benefiting UNG Gainesville Food Pantry and Book Scholarship fund sponsored by Gainesville Staff Council Online HR training and new employee orientation for the rest of the semester Receiving your tax document Further your education through TAP, a benefit provided by USG for employees. 10 15 HELPFUL HARVEST FALL TRAINING & DEVELOPMENT WINTER BREAK INFORMATION WHAT YOU NEED TO KNOW ABOUT ACCOUNTING FOR THE TIME AWAY 08 2023 W-2 09 SPRING 2024 TAP email: phone: 706.864.1440 dah: downtown office building gvl: administration building oco: jamestown blvd., suite 207 Office of Human Resources 03 04 05 06 LIVE WELL UNG Well-being survey 14 North Carolina mountains and river Photo credits: Kathy Martin

Click here to purchase ($15 per ticket) FRIDAY, NOV Tickets purchased online will be distributed via intercampus mail.

TRAINING & DEVELOPMENT Click links below to participate in scheduled trainings: Elizabeth King Training & Development Specialist Wednesday, November 8 9-10AM Administrative Assistant Technical Talk: Mentoring Tuesday, November 14 9AM-12PM New Employee Orientation Thursday, November 16 10-11AM Business Skills: Inclusive Communication Tuesday, December 5 9AM-12PM New Employee Orientation

BREAK WINTER DEC 20-JAN 1 Employees return Jan 2, 2024 2 0 2 3 At UNG, we are fortunate to be able to offer employees the benefit of an extended Winter Break between semesters. This year’s Winter Break is Wednesday, December 20 through Monday, January 1. The Payroll Office staff will input holiday time for December 25 through January 1. A total of 23 hours is needed to cover the holiday time away from the office. Employees in a “paid status” the day before and the day after the holiday will receive holiday pay. Employees will need 23 hours of accrued time (Comp Time, Flex Time, and/or Vacation leave) to cover the hours for Dec. 20-22. Any hours unaccounted for will be unpaid. Please work with your supervisor, as follows, to avoid any errors on your December paychecks. Flex Time Needed (Paid Monthly Exempt) Comp Time Needed (Non-exempt, paid bi-weekly) Scheduled Hours (Hours to cover) Dates December 20 8 . 5 8.5 5.666 December 21 8.5 8.5 5.666 December 22 6 6 4 23 hours 15.33 hours Total:

Please contact the Office of Human Resources via HR@UNG.EDU if you have any questions about entering time or wish to receive additional clarification. Non-Exempt status employees (paid bi-weekly) Non-Exempt Employees should always get approval from their supervisor before working additional hours and enter all Comp Time into OneUSG as it is earned. If you intend to use Comp Time or Vacation to cover any or all of Dec. 20-22, please request those days off as “Vacation” within the system. OneUSG will pull first from available Comp Time before deducting vacation leave. Comp Time for Non-Exempt employees is earned at “time and a half (1.5x),” per federal overtime standards. BREAK WINTER2 0 2 3 If you intend to use Flex Time to cover Dec. 20-22, please complete the flex time calendar as hours are accrued and present it to your supervisor prior to leaving for Break. For any hours not covered by Flex Time, please request vacation leave. Flex Time for Exempt employees during Winter Break is hour-for-hour for time tracked in October, November and December. Flex Time outside of this period is at the discretion of your supervisor for work beyond your regular duties. Exempt status employees (paid monthly)

ELECTRONIC W-2 Email questions: PAYROLL@UNG.EDU GET YOUR NOMADIC | 24 Employee consent is required to receive W-2 statements online. If you do not consent to receive an electronic W-2 form, your W-2 form will be sent to your home address. Employees should notify Payroll by Dec. 31, 2023 of their preference. CLICK HERE FOR STEPS

TAP Tuition Assistance Program Spring 2024 DEADLINE Click here for the Full-time TAP application Click here for the Part-time Nursing TAP application An electronic application is required each semester Email electronic application to NO exceptions to the application deadline UNG TAP participants may register for UNG classes beginning Monday, January 1, 2024 at 7:30AM Classes begin Monday, January 8, 2024 IMPORTANT FACTS TO REMEMBER Email November 15 Once the application is processed, participants will receive an email with further instructions. POLICY+FAQS+MORE INFORMATION click here

Joy and Austina participated in the Hartwell Dam Race in May. The race starts in South Carolina and runs across Hartwell Dam finishing in Georgia. Be sure to congratulate Joy on her third finish in her age group. UNG from away Head of Access Services Librarian AUSTINA JORDAN Dean of Libraries JOY BOLT Sydney and Tina enjoyed a Braves game at Truist Park during September. SYDNEY BABB TINA SEARS Transfer Credit Evaluator Assistant Registrar

Debi and her husband, Jeff, took a trip to Fripp Island, SC this month to celebrate their 22nd wedding anniversary. Brooke Owenby & Scott Hefner took six students to the NACA (National Association of Campus Activities) in Charleston, SC. They enjoyed a quick trip to Folly Beach before heading home. away from UNG DEBI GODWIN Employee Relations Specialist HOW DO YOU BALANCE WORK AND LIFE? Send us photos of what you love to do to BROOKE OWENBY (LEFT) Assistant Director of Student Involvement


Petraq Bardho Custodian, Facilities North, Dahlonega Donna Garrison Travel Accounting Specialist, Comptroller’s Office, Gainesville Caleb Laminack Technical Support Associate II, Student Technology, Dahlonega Jennifer Owens Audience Services Specialist, Comm./Film/Theatre, Gainesville Ruben Rios Central Dispatch Officer, Public Safety, Dahlonega Brett Roach Public Safety Systems Specialist, Public Safety, Dahlonega Mary Katherine Watson C-Print Captionist, Student Accessibility Services, Gainesville Nicole Webb Operation Specialist, Visual Arts, Gainesville NEW NIGHTHAWKS Blue Ridge Cumming Dahlonega Gainesville Oconee

If you need this form in an additional format, please reach out to Michael McLeod Visit MyUNG for previous issues of the HR newsletters photo by Michael McLeod Burt‘s Pumpkin Farm